How it works?
Our simple software will help you manage your outdoor advertising business. It addresses specific needs of Sales, Accounting and Inventory Management operations in indoor or outdoor advertising agencies. It provides comprehensive OOH media management solution for an OOH advertising company.
Media owners face a lot of challenges in day to day running of their business. We offer you an efficient media planning tool to make your work easier.
Swift media plan creation
With convenient and customizable interface you will create a media plan in no time with minimum information. Detailed information about the client or advertising materials and so on is not required.
Flexible filters and sorting
There are multiple filters to help users make placements. Advertising spaces can be filtered by any parameter mentioned in their profile.
Multiple ad space reservation queues
Ad space reservation system sets the order of reservations and automatically moves them forward if previous reservations have been cancelled. Via reservation period settings you can set rules that will define number of days in reserve according to expected placement date.
Automatic and manual discounts
Our software has a system of assigning discounts and extra charges. Automatic discounts will be applied by the system according to specifiec rules. For example, you can set a permanent discount of 20% for all advertising agencies or you can set a discount which will be applied only when a certain quantity of placements is reached. Another type of discounts can be assigned manually, if the user has sufficient access rights.
Information about ad spaces, prices and availability, as well as photos and coordinates, can be uploaded from the system into your web-site. And it also works vice versa: orders that clients create on your web-site can be uploaded into the system.
Ad placement analysis
Special group of reports reflects what part of your advertising inventory is being actively sold. From these reports you will see the profitability of each advertising space and efficiency of your ad inventory sales.
All types of advertising spaces
You can manage all types of ad spaces, both dynamic or static. The list of ad space types is customizable and is created by users. Each type can be assigned with its own installation price and ad material printing price.
Out-of-home and Indoor advertising
The software features flexible system of adding new parameters to ad space profile. Users can create their own parameters and place them in a suitable place of the profile. For example, for OOH ad spaces you probably would like to add “Direction”, and for indoor spaces – “Floor” and “Room”. The quantity of custom parameters is unlimited. Ad spaces can be sorted and filtered by any of added parameters.
The software supports videoscreen ad management. Specially designed pricing system will calculate the price of placement according to the ad video runtime.
Advertising construction management
The software features advertising construction management system, where they are regarded as real estate unit. It allows to store acquired installation permits and monitor installation approval process. Maintenance works can also be managed here.
Ad space availability analysis
This simple and customizable report will help you create a list of available advertising spaces and make a vivid presentation for your client.
Inventory efficiency analysis
Special built-in report reflects how efficiently your advertising inventory is sold. You can monitor the quantity of ad spaces for sale and how many of them have already been sold. This report will be very useful for sales analysis and planning.
Installation work orders
This document contains a list of works assigned to a certain work team or a worker. It is created on the basis of all received installation requests with regard to material availability. Users can create separate documents for certain districts or certain type of works. When the works have been finished, users can attach a photo report. Also this document can be exported to an Android mobile app to take it with you.
Installation work analysis
Multi-purpose report on installation works will give you a broad picture of installation works in progress.
Ad construction maintenance
This group of reports and documents was designed for managing ad construction maintenance works. The system keeps track of works that are not directly connected with ad placements, for example, light bulb replacement or repair.
Users can create templates of contracts and other documents. The program will fill them with the data from the infobase. You can create and edit templates yourself without programmer’s assistance.
Commercial invoices, appendixes
Any type of sales document can be created in the program, for example, invoice, appendix to the contract, and statements on services rendered.
Storing original documents
A scan copy of an original document can be attached to the e-document in the system. It is stored in the database for as long as you need.
Keeping track of original documents
The system monitors if original document have or haven’t been returned by the client. It helps to put your paperflow in order. A barcode scanner will make searching for the documents even quicker.
Keeping track of cashflow
There is a set of documents for monitoring settlements with customers and suppliers either in cash or by bank transfer.
Settlements with clients
Mutual settlement management system monitors receipt of payments from clients and their debts. Schedule of expected receipts reflects data on any selected date.
Storing contact information
Contact information of clients and their employees can be stored in the system. Users can add new types of contact information and create mandatory attributes.
Customer interaction history
All interaction events with clients can be managed in the program – phone calls, e-mails, meetings. You will always have up-to-date information.
Task assigning system will remind you about an important meeting or some certain payment. It also allows you to assign tasks to yourself or to your colleagues.
Built-in e-mail client allows you to send e-mails directly from the system. It is very convenient when creating media plans, quotations, invoices and so on.
Sending the documents directly from the program
You don’t need to save the documents to your computer and then send them by e-mail via some mail software. You can do it directly from the program.
Document approval system helps to manage internal paperflow and check documents before sending them to clients.
The software has a flexible and customizable user interface. You can hide or add new attributes, filters or formatting elements.
Adding new attributes
Most of the elements in the system can be assigned with new attributes. For example, you can add “Direction” or “Distance from the crossroad” to an ad space profile.
Saving documents in Excel and PDF
Any printout form in the system can be saved into Excel and PDF format.
Flexible access right settings
Flexible access right settings allows to assign different rights to users. Using access right profiles you can quickly add new users to the system and adjust their rights.
Works with any operating system
Our software can be used via a special “thin client” application or via web-browser. “Thin client” version is preferable. There are versions of thin client for Window, Mac, Linux.
Comprehensive reports on any data stored in the program
The program has over 30 different reports. They can give you comprehensive information about sales from any perspective.
Get a free demo access to the program for two weeks. You can try it out and explore the program yourself.
Send a request and we will provide you with the details on how to connect to our server and run the demo version, along with tutorial videos and user guide to help you get started with the program.
Our program has a lot of functions and features, which will take some time to grasp. We are here to help you with it. We can hold an online presentation to show you how the program works.
Active users growth:
Some facts about us:
- • Developing IT-solutions for advertising agencies for over 10 years.
- • 2500+ active users in 6 countries.
- • 400 000+ advertising surfaces are managed and sold with the help of our program.
- • East Europe largest media holdings use our software.
- • Our software is developed on 1C:Enterprise platform (one of the best ERP system).
- • We have business partners in more than 40 countries.
FAQ / Frequently asked questions
We are happy with the functions of the software, but we would like to add some specific features to it. Is it possible?
Yes, we can perform small upgrades of the software during the period of free tech support service after purchasing the software. Small upgrades include, for example, adaptation of print forms of the documents. Bigger upgrades are performed according to a technical requirements description and can be chargeable.
Can you provide electronic copy of the User Manual?
We supply electronic copy of the book to all our current users upon enquiry. Also we can send you additional printed copies together with the software or send them separately after you buy the software.
If we find a bug in the software, will you fix it free of charge?
Yes, of course.
How often do the updates of the software come out?
Updates of OOH Advertising Software Management come out about 1-2 times per month
Can we modify the software ourselves?
Yes, it is possible. The software has an open source code. Any specialist that has some skills in programming can modify or improve the software.
We have found a bug in the software. What should we do?
If you think that there is a bug in the software, please send a clear description of the sequence of your actions that lead to this bug to our e-mail. The bug will be fixed in the nearest release of the software update.
How do you provide tech support service?
We have been providing on-line tech support services to our users for over 10 years, so our long-distance tech support works as a Swiss watch. We use phone, e-mail, Skype and remote desktop access. The most convenient contact method is voice-call in Skype and remote desktop access. This way you will feel like we are sitting at the same desk looking at the same monitor.